AUDIOPULSE LLC
PRIVACY POLICY
Last Updated: September 25, 2026
AudioPulse LLC, a Wyoming limited liability company (“AudioPulse”, “we”, “us” or “our”), turns books into serialized podcasts and lists them on its website at www.audiopulse.org (the “Website”). This Privacy Policy (“Privacy Policy”) explains what personal information we collect, why we collect it, how we use and share it, how long we keep it, and the choices and rights you have.
Under this Privacy Policy the use of the term “personal information” shall mean information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with a particular individual or household, and includes "personal data" as defined under the GDPR (defined below) and UK GDPR.
1. WHO THIS POLICY COVERS
This Privacy Policy applies to: (a) visitors to the Website; (b) people who contact us through the Website’s forms or by email, including authors, publishers and other rights holders, advertisers and other business contacts; (c) rights holders whose literary works we onboard, produce, distribute or administer under a Master Services Agreement (“Rights Holders”); and (d) individuals whose information Rights Holders give us, such as co-authors, publishers, agents and estate representatives.
Our podcasts (“Audio Programs”) are listened to on third-party podcast platforms such as Spotify and Apple Podcasts (“Podcast Channels”). Those platforms, and the hosting and advertising partners involved in delivering podcasts and inserting ads, collect listener information under their own privacy policies. AudioPulse does not operate listener accounts and does not receive listeners’ names, email addresses or other identifying information. We receive only aggregated statistics from our hosting platforms.
AudioPulse LLC is the ‘controller’ of the personal information covered by this Privacy Policy (and the ‘business’ under U.S. state privacy laws). Our contact details can be found under Section 18 of this Privacy Policy.
For Rights Holders, this Privacy Policy describes how we handle personal information. It does not change the parties’ rights and obligations under the Master Services Agreement.
2. SUMMARY OF KEY TERMS
This summary is for convenience only and does not replace, and is qualified in its entirety by, the full text of this Privacy Policy.
The Website has no accounts or logins. We collect personal information mainly when you send us an inquiry or become a Rights Holder.
We do not collect listener data, and we do not process payment card data through the Website.
We use analytics and an advertising pixel on the Website. Where the law requires it, we ask for your consent first.
We do not sell personal information for money.
You can exercise your privacy rights by emailing contact@audiopulse.org.
3. INFORMATION WE COLLECT
Information You Give Us.
Inquiry and contact forms (visitors, authors, advertisers): Name, email address, company name (for business inquiries), book details (such as title, author name, ISBN or links, and description), the content of your message, and anything else you choose to include.
Onboarding and administration of Rights Holders: Legal name and any pen name; contact and postal details; country of residence, nationality and tax residence; government-issued photo ID and, if requested, proof of address; signature; documents showing your capacity and authority; ownership and rights documents (for example publishing contracts, rights-reversion letters, copyright, ISBN or ASIN records, and consents from co-owners, publishers or estates); the text of the literary work and related materials; tax forms (IRS Form W-9 or W-8BEN / W-8BEN-E) containing taxpayer identification numbers; payment details needed to pay revenue share; sanctions and compliance declarations; agreements, Project Orders and correspondence; and metrics and monetization requests.
Information Collected Automatically. When you visit the Website we and our providers collect technical information such as your IP address, browser and device type, operating system, language, referring page, pages viewed, date and time of visit, approximate location derived from your IP address, and cookie or device identifiers, using server logs, cookies and similar technologies (see Section 5 of this Privacy Policy).
Information From Other Sources. We may obtain information from public records and sources (for example copyright registries, ISBN and retailer listings and publisher websites) to verify ownership and publication history; from identity-verification and sanctions-screening providers; from publishers, co-owners, agents and estates; from our podcast hosting platforms (aggregated download and performance statistics and approximate geography, which do not identify individuals); and from payment and tax service providers.
What We Do Not Collect. We do not operate user accounts or logins. We do not collect payment card data through the Website. We do not collect listener personal data. We do not seek sensitive categories of personal data through the Website and ask that you do not send any in an inquiry/contact form. We collect identity documents and tax identification numbers only from Rights Holders, for the purposes specified under Section 4 of this Privacy Policy.
Information About Other People. If you give us personal information about another person (for example a co-author, agent or estate representative), you confirm that you are authorized to do so and that you have told them about this Privacy Policy.
Public Information. Information about a literary work that we publish, such as its title, author or pen name, description, cover art and links, appears publicly on the Website and on Podcast Channels. It is not confidential and may be seen, copied and indexed by others.
4. HOW WE USE INFORMATION AND OUR LEGAL BASES
We use personal information for the purposes specified below. Where the General Data Protection Regulation (“GDPR”) or UK GDPR applies, the table also shows our legal basis. Under other laws we rely on equivalent grounds (such as contract, legal obligation, legitimate interests or consent).
Purpose: Respond to inquiries, evaluate submissions and communicate with you.
Legal basis (GDPR / UK GDPR): Steps taken at your request before entering into a contract; legitimate interests (running our business and responding to inquiries).
Purpose: Onboard and verify Rights Holders: identity, ownership and rights checks, and sanctions and fraud screening.
Legal basis (GDPR / UK GDPR): Performance of a contract; legitimate interests (preventing fraud and infringement and protecting AudioPulse and third-party rights); legal obligation (sanctions and related laws).
Purpose: Produce, host, distribute, list and promote Audio Programs; publish Catalogue information; respond to metrics and monetization requests.
Legal basis (GDPR / UK GDPR): Performance of a contract; legitimate interests.
Purpose: Pay revenue share, collect tax forms, withhold and report taxes, and keep accounts and bookkeeping records.
Legal basis (GDPR / UK GDPR): Legal obligation; performance of a contract; legitimate interests.
Purpose: Operate, secure and troubleshoot the Website and prevent abuse.
Legal basis (GDPR / UK GDPR): Legitimate interests (Website security and operation).
Purpose: Analytics and, where used, advertising measurement.
Legal basis (GDPR / UK GDPR): Consent where required by law (for example, for non-essential cookies in the EEA and UK); otherwise legitimate interests.
Purpose: Establish, exercise or defend legal claims; enforce agreements; respond to takedown notices.
Legal basis (GDPR / UK GDPR): Legitimate interests; legal obligation.
Purpose: Comply with law and respond to lawful requests; evaluate a sale, merger or financing of the business.
Legal basis (GDPR / UK GDPR): Legal obligation; legitimate interests.
Marketing. We do not currently send marketing emails or newsletters. If we begin to, we will do so only as permitted by law, and you will be able to opt out at any time.
Literary Works and AI. Our AI/digital narration and production providers process the text of literary works and related materials solely to create Audio Programs. We do not knowingly use literary works to train generally available AI models.
5. COOKIES, ANALYTICS AND SIMILAR TECHNOLOGIES
Cookies are small files placed on your device. AudioPulse also use similar technologies such as pixels, tags and local storage (collectively “cookies”).
What Cookies We Use.
Category: Strictly necessary.
Purpose: Website security, form functionality, remembering your cookie choices.
Provider and Duration: Squarespace; session to 13 months.
Consent: Not required.
Category: Analytics.
Purpose: Understand how visitors use the Website (pages viewed, traffic sources, approximate location, device).
Provider and Duration: Google Analytics; up to 13 months.
Consent: Opt-in where required by law; otherwise opt-out.
Category: Advertising pixel.
Purpose: Measure the effectiveness of AudioPulse’s own promotion and build audiences on third-party platforms.
Provider and Duration: Pixel or comparable; up to 13 months.
Consent: Opt-in where required by law; otherwise opt-out.
Consent and Controls. For visitors in the EEA, the UK, Switzerland and other places where the law requires it, we set non-essential cookies only after you consent through our cookie banner. You can change or withdraw your choice at any time through the “Cookie Settings” link in the Website footer. Everywhere else, you can opt out through the same tool, through your browser settings, or through the providers’ opt-out tools and industry tools such as those of the Digital Advertising Alliance and the European Interactive Digital Advertising Alliance.
Global Privacy Control and Do Not Track. We treat a Global Privacy Control (GPC) signal from your browser as a valid request to opt out of the “sale” or “sharing” of personal information for that browser. Because there is no uniform standard for “Do Not Track” signals, we do not otherwise respond to them.
Advertising Pixel and “Sharing”. An advertising pixel may send identifiers and browsing information (such as pages viewed) to the pixel provider, which may use it for its own purposes, including targeted advertising. Under some U.S. state privacy laws this may be a “sale”, “sharing” or “targeted advertising”. You can opt out at any time as described above. We do not place the pixel on pages or forms where you enter book details or other contact information.
No Third-Party Ads On The Website. The Website does not display third-party advertising.
6. HOW WE SHARE INFORMATION
We share personal information only as described below and only on an as needed basis:
Service Providers. Companies that help us operate, including Google (email, Google Drive cloud storage and Google Forms) [and Google Analytics]; [website hosting and form provider]; [bookkeeping and royalty-management software]; [identity-verification, e-signature and sanctions-screening providers]; [payment providers and banks]; and AI narration and production vendors, which receive the text of literary works and related materials. These providers act under contract terms that restrict their use of the information. Some (such as analytics and advertising providers) may also act as independent controllers under their own terms.
Podcast Hosting Platforms and Podcast Channels. Catalogue information such as title, author or pen name, description, cover art and AudioPulse’s company details is published through hosting platforms (for example [Spreaker or Simplecast]) and made public on Podcast Channels.
Professional advisers and insurers.
Affected Third Parties. Publishers, co-owners, rights holders, platforms and advertising networks, to the extent needed to verify rights, resolve claims or takedown notices, or enforce agreements.
Authorities and Legal Process. Courts, regulators, tax authorities and law enforcement, where the law requires or to protect rights and safety and to prevent fraud.
Business Transfers. Actual or prospective buyers, investors and lenders in connection with a merger, sale, financing or reorganization, in which case personal information may be among the assets transferred.
With your direction or consent.
We do not sell personal information for money. Except for any advertising pixel described in Section 5.5 of this Privacy Policy (Advertising Pixel and “Sharing”), we do not share personal information for cross-context behavioral advertising or targeted advertising.
We may use and share aggregated or de-identified information that cannot reasonably identify you.
7. INTERNATIONAL TRANSFERS
AudioPulse is a U.S. company, and our providers are located in the United States as well as other countries. Your information may therefore be transferred to, stored and processed in countries whose data protection laws differ from those of your country.
Where the law requires safeguards for such transfers, we rely on adequacy decisions, the EU–U.S. Data Privacy Framework and its UK Extension (for certified recipients such as Google), the European Commission’s Standard Contractual Clauses and the UK International Data Transfer Agreement or Addendum, or another lawful mechanism, including where a transfer is necessary to perform a contract with you. You may contact us for more information about the safeguards we use.
8. HOW LONG WE KEEP INFORMATION
Inquiries that do not lead to an agreement: 24 months after last contact, then deleted from email and form storage.
Rights Holder records (contact details, Project Orders, correspondence, rights and ownership documents, statements): While the Master Services Agreement or any Project Order remains in effect, and seven (7) years afterwards.
Identity documents (ID copy, proof of address): Only as long as needed to complete verification and for fraud-prevention and compliance purposes; the copy is then deleted and a record of the verification outcome is kept.
Tax forms, payment and accounting records: As required by tax and accounting law (generally at least four (4) years after the end of the year of the last payment), and seven (7) years.
Website analytics and cookie data: Up to 14 months.
Aggregated or de-identified statistics: Indefinitely.
As the license granted under a Master Services Agreement may remain in effect either indefinitely or for a selected period of time, Rights Holder records are kept for as long as such license is active and current.
When information is no longer needed, we delete or de-identify such information, and backups are overwritten in the ordinary course. We may keep information longer where the law requires or where it is needed to establish, exercise or defend a legal claim.
9. SECURITY
We use reasonable administrative, technical and organizational measures appropriate to the information we hold, including encrypted (HTTPS) transmission on the Website, access restrictions, and reputable service providers. No system is completely secure, so we cannot guarantee absolute security. Please do not send identity documents, tax forms or other sensitive information through the Website’s forms or by unencrypted email; we will tell you how to send them securely during onboarding.
10. DATA BREACHES
If a security breach affects your personal information in a way that the law requires us to report, we will notify you and the relevant authorities as required by applicable law and within the time it requires.
11. YOUR RIGHTS AND CHOICES
Depending on where you live, you may have the right to: (a) access the personal information we hold about you; (b) correct inaccurate information; (c) delete your information; (d) restrict or object to our processing; (e) receive your information in a portable format; (f) withdraw consent you have given; (g) opt out of the sale or sharing of personal information and of targeted advertising; and (h) not be discriminated against for exercising your rights.
To exercise your rights, you must send an email to AudioPulse at contact@audiopulse.org with ‘Privacy Request’ in the subject line and tell us what you are asking for. We do not currently offer an online self-service portal. We may need to verify your identity and will do so using information we already hold wherever possible. We will respond within the time required by law (generally within thirty (30) days, and within forty-five (45) days under California law, subject to permitted extensions). An authorized agent may submit a request on your behalf with your written permission.
Rights are subject to legal exceptions. We may keep information that we need for legal, tax or accounting obligations, to prevent fraud, or to establish, exercise or defend legal claims. Deleting or restricting Rights Holder information may prevent us from providing our services, and a privacy request does not by itself terminate a Master Services Agreement, which can be ended only as the Master Agreement provides.
Appeals. If we decline your request and your state law entitles you to appeal, you may reply to our response with the word ‘Appeal’, and we will review your request and respond within the time required by law.
12. ADDITIONAL INFORMATION FOR THE EEA, UK AND SWITZERLAND
The GDPR and UK GDPR apply to us where we offer services to, or monitor the behavior of, individuals in the EEA or UK. Our purposes and legal bases are set out in Section 4 of this Privacy Policy, and our transfer safeguards in Section 7.
You may object at any time to processing based on our legitimate interests and may withdraw consent at any time without affecting earlier processing. Providing the information, we request during onboarding is necessary to enter into and perform an agreement with you; if you do not provide such requested information, we may be unable to accept your Literary Work.
You have the right to lodge a complaint with the supervisory authority in the country where you live or work or where an infringement occurred (in the UK, the Information Commissioner’s Office). We would appreciate the chance to address your concern first.
13. ADDITIONAL INFORMATION FOR U.S. RESIDENTS (CALIFORNIA AND OTHER STATES)
Where a U.S. state privacy law (such as the California Consumer Privacy Act as amended, or comparable laws in other states) applies to us, residents of that state have the rights listed under Section 11 of this Privacy Policy, and as provided by that law. This Section is our notice at collection. The categories of personal information we collect, their sources (Section 3) and the purposes for which we use them (Section 4) are as follows:
Category: Identifiers.
Examples: Name, email address, postal address, IP address, device and cookie identifiers.
Disclosed to: Service providers; professional advisers; authorities; parties to a business transfer.
Category: Customer records.
Examples: Signature, address, telephone number, payment and bank details, identity-document details.
Disclosed to: Service providers; professional advisers; authorities.
Category: Government identifiers and tax numbers (sensitive).
Examples: Identity-document numbers; Social Security or taxpayer identification numbers on Forms W-9 and W-8.
Disclosed to: Service providers (for example identity verification and bookkeeping); tax authorities.
Category: Financial information (sensitive where applicable).
Examples: Bank or payment-provider details used to pay revenue share.
Disclosed to: Payment providers and banks; bookkeeping providers.
Category: Characteristics and images shown on identity documents.
Examples: Sex, date of birth, nationality, photograph.
Disclosed to: Identity-verification providers; professional advisers.
Category: Commercial information.
Examples: Agreements, Project Orders, statements, payment history, correspondence.
Disclosed to: Service providers; professional advisers.
Category: Internet or network activity.
Examples: Pages viewed, referring site, interactions, cookie data.
Disclosed to: Analytics [and advertising] providers.
Category: Approximate geolocation.
Examples: City-level location derived from IP address.
Disclosed to: Analytics providers.
Category: Professional information.
Examples: Role as author, publisher, agent or company.
Disclosed to: Service providers.
Sale and Sharing. We do not sell personal information for money. [If an advertising pixel is used: Our use of the pixel described in Section 5.5 (Advertising Pixel and “Sharing”) may be a “sharing” of identifiers and internet activity for cross-context behavioral advertising. You can opt out through the Cookie Settings link or by enabling Global Privacy Control (GPC).] We do not knowingly sell or share the personal information of anyone under sixteen (16) years old.
Sensitive Personal Information. We use sensitive personal information only as needed to verify identity, pay Rights Holders, meet tax and sanctions obligations, prevent fraud and provide the services requested, and not to infer characteristics about you. We therefore do not offer a right to limit its use.
Retention. See Section 8 of this Privacy Policy.
We do not disclose personal information to third parties for their own direct-marketing purposes.
14. CHILDREN
The Website and our services are not directed to children under thirteen (13) years old (or under sixteen (16) where local law sets a higher age of digital consent), and Rights Holders must be adults. We do not knowingly collect personal information from children. If you believe a child has submitted information through the Website, contact us and we will delete it.
15. AUTOMATED DECISION-MAKING
We do not use solely automated decision-making or profiling that produces legal or similarly significant effects on individuals. Identity, sanctions and fraud checks are reviewed by a person before we make any decision.
16. THIRD-PARTY LINKS AND PLATFORMS
The Website links to Podcast Channels and other third-party websites. We do not control them and are not responsible for their privacy practices; please read their policies carefully. Advertising in Audio Programs is inserted dynamically through our hosting and advertising partners, which, together with Podcast Channels, may collect listener information such as IP address, device and listening activity under their own policies. We do not receive individual-level listener data. Your podcast app and device settings may let you limit ad personalization.
17. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time by posting the updated version on the Website with a new ‘Last Updated’ date. If we make material changes, we will notify Rights Holders by email or post a prominent notice on the Website, and where the law requires we will ask for your consent again.
18. CONTACT INFORMATION
AudioPulse LLC, 500 Westover Dr #34198, Sanford, NC 27330, USA.
Email: contact@audiopulse.org (for all privacy inquiries).